Monday September 26, 2021 @ GMTC Clubhouse & Zoom

Attendees:

Clubhouse: Michelle Kelly (Chair), Scott Song, Danny Kim, Sheila Tavassoti, Peter Schierau, Jimmy Nham, Dorin Tatulea, Leo Lee, John Jo, Wayne Ho-Sang, Nick Alexandris, Brian Park, Jong Jin Yoo, Geun Yong Kim, Byungok Kim, Jeonhun Sohn, Gregory Livertovsky, S. Giridhar, Kunal Sarkar, Tai Kyun Kim, Laura Henriques, Dohoon Kim, S Yoo, Heehyeon Kim, Jennifer Cho, Oh-sung Kwon, Seong Deoy Jo, Hae Seung Seo, Suk Kyun Lee, Imsoo Ju, Hyejin Kim, YoonJoo Kwon, Y. Kang, Young Ahn, Simon Lee, Jerry Hanimyan, Noah Shim, Helena Kwon, Chelsea Kim, Tracy Shannon, Lucy Lu, Pam Hui, Catherine Bates, Kyoungrok Ko, Sang Woo Bae,

Zoom: Janie H, Taeyong Kim, Yong Park, Seong Heon Hong (hh), Dinesh Dattani, Janie Hoang, Raymond James, Jane’s iPhone, G Park (gpark), Mark Park, Hanson Chen, Sunah Sienna Cha, Jang Bae, Harry’s iphone,Dr. G Park,

Michelle called meeting to order: 7:15 pm
• Peter raised concerns about the lack of information available to support this AGM posted on the website prior to this meeting. Not everyone has email. Items missing included:
o *Notice of AGM, *Agenda, *Board Nominees, 2021 Minutes & Financial Statements
o *Were sent by email only.
• Peter raised concerns about the cleanliness of the club inside and out.
• Scott noted the complaints but didn’t offer explanation of what he as president could have done.

1. Minutes of the 2021 AGM – Michelle

Motion to approve minutes – failed. could not proceed as the minutes were not available in advance or at the meeting.

2. Presidential Address – Scott
Thank you to all the members and coming out tonight to support the club.
Thank you to all the Board members who supported him throughout the season.

3. Year End financial statements August 31 2020 – Jimmy
(20 paper copies of the financials were available to participants at beginning of meeting)

Concerns were raised about:
• Absence of financial information for previous year or two for a comparison to the current year.
• Jimmy said when he pays out $, liabilities will 0. Yet Liability items were not specified/ itemized
• There were no details on breakdown of money collected for membership dues
• There was no itemization of the money collected for BBQ entrance where tickets sold
• There was no budget from previous year nor a new budget for the upcoming year.
• Peter noted that GMTC costs to resurface the court are $160k and City matches – this info did not appear anywhere in a projection of costs that GMTC would have to expend.

Motion to approve financial statements – failed. – was contingent on seeing updates to the financials and comparison of numbers from previous years. Giri and Peter

4. Grounds Remarks – John Jo

John: noted he put up the nets and screens
Peter: Courts have bubbling and bulges. City will schedule power rolling for bubbles. Full reconstruction of courts is scheduled for 2026 but city will revisit moving up date. The GMTC costs will be $160k and city will pay the same. Total cost $320K. Toilet auto flush fix is still outstanding.
Janie – there is not always soap in the bathroom and paper towel.
Danny indicated if he could get a key he could help making sure there is soap and paper towel.
5. Intercounty – Dorin

We had a good season: Ladies team was most stacked with players.
We need players for the other teams.
These are the organizers for those interested: A Team: Naqi, B Team Scott, C Team. Danny

6. Elections of 2023 executive.

Prior to the election, there was concern that the election was not set properly & a motion to delay
Concerns raised included:
• Janie: lack of description of positions, people staying on longer than their allowed term, posting of bylaws in club and online, lack of inclusion of all members at social events,
• Hanson: no booking tool
• Michelle: a number of people complained that the AGM today is on a Jewish holiday and there was no calendar indicating when the courts are available.
• Danny: The rest of our time should also be considered given we took time to attend

A visual vote was taken as to who wanted to continue with the vote – the majority was in favour.

Position Nominees 1 week before AGM Voting Outcome at AGM
President Scott Song Scott Song
Vice President Srinivasan Giridhar, Noah Kim Srinivasan Giridhar, Noah Kim
Membership Danny Kim Danny Kim
Grounds John Jo John Jo
Grounds2 Peter Schierau Peter Schierau
Intercounty Dorin Tatulea, Chelsea Kim Dorin Tatulea
Social Nick Alexandris Nick Alexandris
Sheila Tavassoti Sheila Tavassoti
Donna Lynn Topolinski Donna Lynn Topolinski
Secretary Michelle Kelly Michelle Kelly
Treasurer Jimmy Nham, Kunal Sarkar Jimmy Nham
Website Leo Lee, Janie Hoang Leo Lee

Post AGM an update was made to the board due to 3 resignations and the expiry of some electees’ term as per a review of the GMTC bylaws. Thus the following names were confirmed for the 2023 Board.
• President – Srinivasan Giridhar
• Vice President –Noah Kim
• Membership – Open
• Grounds – John Jo
• City Liaison – Peter Schierau
• Intercounty – Chelsea
• Social – Sheila Tavassoti, Donna Lynn Topolinski
• Secretary – Michelle Kelly
• Treasurer – Kunal Sarkar
• Website – Janie Hoang

7. New Business – Open to all participants
Peter asked why the election was completed but no mention of Wayne Ho-Sang continuing as our Pro next season?
• Scott : The season is not over so we have to finish Wayne’s contract, before we talk about that.
• Giri: Questioned how the election could take place for the 2023 board at the AGM when the season is not over but we couldn’t discuss the status of Wayne continuing as club pro.
• (A discussion ensued over Wayne’s contract completion status, concerns with trainer’s use of the court, and a number of other matters that should have been discussed prior to the AGM and definitely not in the AGM – so eventually the conversation was shut down)
• The members supporting Wayne demanded we confirm Wayne’s status for returning next year before the meeting closes.
• Motion was raised to support Wayne Ho-Sang as the 2023 club pro.
Majority hands confirmed (with agreement that the contract could be revisited at a later time)
•
8. Adjournment – Michelle
Motion to approve meeting closure. Dorin and Nick. Carried.

Meeting closed at 9:45 pm